Published on August 28th, 2017 | by Melissa Terrell0
Houston Conference Cancelled
From Houston Pride Band regarding the Houston LGBA 2017 Conference.
To our friends in LGBA:
It is with a heavy heart and a real sense of loss that we must announce that the LGBA conference cannot move forward. The conference leadership team held out hope as long as possible that we could make it thought the worst of Hurricane Harvey and welcome you to Houston this weekend; however, as you’ve seen on the news, the city of Houston is suffering through the worst flooding disaster in US history. We can’t ask you to travel into a disaster area at this time, as much as we still desperately want to have you here.
Besides the obvious issue of the flooding in our area, there are two key factors which influenced this decision. First, our concert venue, the Wortham Center, has incurred devastating flooding, including the basement, first floor, and both stages. Second, as many of you are already experiencing, flights are being cancelled en masse as far forward as Thursday, making it doubtful many of you would even make it here in time to enjoy the event, even without a concert. The airlines have been reporting that they are working with customers to avoid paying high change/cancellation fees.
We have many details to sort out with regards to the contracts we have signed, payments made, and reservations booked. Here is what we can tell you at this time:
Hotel: We are negotiating with the host hotel at find out what our financial loss will be. As for your reservation, the hotel is in the process of canceling our entire room block, so there is no need to call to cancel your individual reservations. Please do not flood the hotel with phone calls. They have been incredibly good to work with and we are sorry you won’t get the chance to meet them.
If you booked a hotel room away from the JW Marriott, you should proceed with canceling your reservation as soon as possible.
T-Shirts: T-shirts are already in production. If you prepaid for your shirt, we will mail it to you once the immediate emergency situation in the city passes. We ordered some extras, which we will make available at some point.
LGBA Delegates Meeting: LGBA President Betsy Smith, will be contacting member bands regarding having the annual meeting of delegates online. We are very thankful for their continued support.
We thank you for your support and well wishes throughout the overwhelming weekend we just went through. Many tears are being shed as this was a truly emotional decision for us. Countless hours of time have been spent preparing over the last two years to put on what we hoped would be an amazing conference and concert.
We will continue to send you more information as more cancellation details are finalized. We hope to see you all in Kansas City in May for LGBA 2018.